Let’s be real ladies, planning a wedding in 2025 can feel like you’re juggling a million things while trying to not blow your life savings. Between scrolling Pinterest for inspiration and figuring out how to make those dreamy setups fit into a realistic budget, it can definitely become overwhelming. Our template for a 15-20K budget sounds like it’s a lot, however, in reality the average wedding in the USA is around 30-39K now. But don’t stress—planning a beautiful and unforgettable wedding doesn’t mean you have to empty your bank account. With a little creativity and prioritization, you’ll be able to have the wedding of your dreams on a dime! In this guide, we’ll start with the big-ticket items that matter most and gradually work our way down to the smaller details. Along the way, I’ll sprinkle in some clever DIY hacks and budget-friendly tips to make sure your big day is as stunning as you’ve always dreamed—without financial regrets. Let’s make this wedding planning journey as blissful as the wedding itself!
Venue and Catering: $8,000–$10,000
The venue and catering are typically the biggest expenses, but they’re also the most crucial for your guests’ experience. Planning a wedding within an $8,000–$10,000 range for venues and catering requires a balance of creativity and strategic choices. Start by looking at non-traditional venues like parks, community centers, or even a family property—these often cost significantly less than banquet halls or resorts. If you love the idea of a traditional venue, opt for off-peak dates like weekdays or winter months to score discounts. When it comes to catering, stick to a buffet or family-style meal to reduce staffing costs compared to plated dinners. You can also limit the bar to a selection of wine, beer, and a signature cocktail instead of offering a full open bar. For an extra touch of savings, consider hiring a smaller, local caterer or even a food truck, which can add charm and reduce costs.
Venue Tips & Price Breakdown
- Non-Traditional Venues:
- Parks, libraries, family backyards, or community centers often cost between $500–$2,000. These venues provide a unique charm and save significantly compared to typical event spaces.
- Some outdoor venues might require permits, which typically cost $100–$300.
- Off-Peak Bookings:
- Booking your wedding on a weekday or in an off-season month (like January or February) can reduce costs by up to 20%, bringing traditional venue fees down to $2,000–$4,500. Always ask about flexible packages or discounts.
- Bundle Deals:
- Some venues include tables, chairs, linens, and decor in their rental fees, which can save anywhere from $300–$800 on rentals.
- DIY Venue Décor:
- Spend around $100–$200 on materials for DIY centerpieces, signage, and table decor. Use items like mason jars, candles, fairy lights, or thrifted vases for an affordable yet stunning setup.
Catering Tips & Price Breakdown
- Buffet vs. Plated Meals:
- Buffets or family-style dinners are usually more cost-effective, averaging $30–$50 per guest. For 150 guests, this totals $4,500–$7,500. Plated meals are usually more costly due to the fact that they need double to triple the staff for a buffet in order to serve each table.
- Limit Bar Offerings:
- Instead of a full open bar, offer beer, wine, and a signature cocktail, which typically costs $12–$18 per guest. For 150 guests, the total is $1,800–$2,700.
- BYOB venues can save you an additional $500–$1,000 on alcohol fees (purchase in bulk from warehouse stores like Costco).
- Local Catering Options:
- Small-scale caterers or food trucks often provide packages in the range of $3,500–$5,500. They can offer customizable menus at lower rates.
- DIY Dessert Table:
- Skip expensive catering desserts. Set up a DIY dessert table with homemade treats or goodies from local bakeries for around $200–$400.
Photography and Videography: $2,000–$3,000
Capturing the magic of your big day is essential. A professional photographer and videographer will give you memories that last a lifetime. Stay within a $2,000–$3,000 photography and videography budget by hiring photographers for only key moments (saving $500–$1,000) or choosing newcomers with rates around $1,000–$2,000. Consider highlights-only videography for $800–$1,200 or bundle services to save $300–$500. A DIY option, like having a friend record key moments, reduces costs further. Add a fun, budget-friendly DIY photo booth for $100–$200 to capture memories creatively! There are even apps that use QR codes for the ability to see your wedding from every guest’s POV. Bottom line is, there are many ways to cut costs when it comes to photography/videography at your wedding. Below are some additional money saving hacks with QR codes for photos/videos.
- GuestPix: This app allows guests to scan a QR code and upload photos and videos directly to a shared gallery. It also includes features like a digital guestbook and live slideshow for added fun.
- Wedbox: Known for its user-friendly interface, Wedbox lets guests upload photos via QR codes and organizes them into customizable albums. It’s a great way to collect high-quality images from multiple perspectives.
- Honcho: While primarily designed for photographers to share professional photos in real-time, Honcho also supports QR code functionality for guest uploads. It’s perfect for creating a seamless photo-sharing experience.
- POV: This app acts like a modern disposable camera, allowing guests to scan a QR code and take photos without downloading anything. You can customize the number of photos guests can take, and the gallery can be revealed during or after the event. It’s a fun, interactive way to capture candid moments while keeping things simple and tech-friendly!
Wedding Attire: $1,500–$2,500
Your wedding attire is a big part of the day’s magic, but you don’t need to splurge to look stunning. You can find beautiful wedding attire within a $1,500–$2,000 budget by shopping sample sales or trunk shows for discounted designer gowns. Explore preloved options on platforms like StillWhite or Generation Tux for affordable finds or rent a high-end dress to save big. DIY or borrow accessories to cut costs further, and consider versatile, budget-friendly options for the groom and bridal party attire. With creativity and planning, you’ll look amazing without overspending!
Pro Tip For Saving:
- A big factor to think about when keeping costs down when it comes to wedding attire, is to keep the wedding party to a minimum. I know in an ideal world we’d want every girl or guy up there that has been a part of our journey. However, the reality is, if you multiply the cost of dresses/tuxes and shoes by 10 or 15 people total, you’re going to have a hefty price tag hanging over your head. Some friends/family will have no problem paying for their own attire while others may not. This can also cause issues/drama that you are most likely trying to avoid. Renting tuxes for the guys and having the bridesmaids purchase different dresses within the same color palette for cheap online could cut this cost down greatly as well.
Flowers and Decorations: $1,000–$1,500
Flowers and decor bring your vision to life but don’t have to eat up your budget. Keep flowers and decor under $1,000–$1,500 by using seasonal, local blooms and affordable greenery like baby’s breath. DIY centerpieces with mason jars, candles, or thrifted vases, and repurpose ceremony flowers for the reception. Shop wholesale markets or online bulk retailers to save, and focus decor only on high-visibility areas. These tricks create a stunning look without overspending! Check in your area for locally sourced flowers within your specific price range or shop sales at Hobby Lobby or Michaels to DIY your own faux flower arrangements (can be sold on FB Marketplace or repurposed in your home decor after the wedding).
DIY Hack:
- Create your own bouquets, centerpieces, and boutonnieres with tutorials found online—it’s easier (and more fun) than you might think!
- Use sites like Temu & Amazon for cost friendly alternatives for more expensive items like table runners/linens/string lights/glassware/faux florals. (Check out TikTok for tons of videos with wedding decor finds from these sites).
- Piggybacking off of what I listed above, on the flip side, you can also shop Facebook Marketplace for wedding decor on a dime. The trend of selling your wedding decor has become increasingly popular over recent years, so odds are you’ll find some great deals from previous brides trying to get rid of decor.
Entertainment: $500–$1,000
Music creates the vibe, but there are affordable ways to keep the dance floor packed.
Tips to Save:
- Hire a DJ instead of a live band. Alternatively, you can create a custom playlist and play it via a rented sound system.
- Look for local musicians or students for live entertainment at a lower cost.
DIY Hack:
- Use a platform like Spotify or Apple Music to curate your wedding playlist and save money on professional entertainment. There are plenty of pre-created playlists you can cherry-pick from to create a quick custom playlist for your wedding.
Invitations and Stationery: $300–$600
Invitations set the tone for your wedding, but they don’t need to be extravagant. Sticking to a $300–$600 budget for invitations and stationery is easy with the right tools and sites. Platforms like Canva and Etsy offer customizable templates that let you design stunning invitations at a fraction of the cost, with printing options starting as low as $0.50 per card. For digital invites, Paperless Post is a fantastic choice, saving on printing and postage while offering elegant designs. If you prefer physical invites, Zola provides affordable packages with streamlined ordering and delivery. Finally, on The Knot, you can create digital invitations and save-the-dates, which are eco-friendly and cost-effective. Their platform also integrates seamlessly with wedding websites, allowing guests to RSVP online and access event details. These sites combine affordability and creativity, ensuring your wedding invitation process is both beautiful and budget-friendly!
Cake and Desserts: $300–$500
Your wedding cake doesn’t need to be extravagant to be delicious and beautiful. In fact, statistically, a vast majority of the cake is actually thrown into the garbage by the end of the night. Many couples are cutting out sheet cake altogether, opting for a small personalized cake just for the traditional photos of the bride and groom while having an assortment of desserts for the rest of the guests.
Tips to Save:
- Consider alternative dessert options like cupcakes, donuts, or a dessert buffet.
- Ask a family member or friend who enjoys baking to help with the cake or desserts.
Hair and Makeup: $200–$400
Professional services will help you look your best, but there are ways to trim costs. As mentioned above as well, keeping the number of bridesmaids down will also help to cut costs. Keeping bridesmaids to a minimum doesn’t mean you can’t invite everyone you want to your bachelorette party. Most girls are glad to be included and understand if you want to reserve bridesmaids spots for siblings/lifelong friends.
Tips to Save:
- Hire one artist for you, and let bridesmaids do their own hair and makeup.
- Look for beauty schools where students provide services at lower rates.
- Practice DIY makeup with online tutorials to achieve a stunning look.
Transportation: $200–$400
Getting everyone to the venue safely and on time is important, but it doesn’t have to be costly.
Tips to Save:
- Use your own car or borrow one from a friend for a charming, personal touch.
- Encourage guests to carpool or share rides.
- Look for deals on ride services like Uber/Lyft or even affordable shuttle services (if one isn’t included at whichever hotel you choose).
Favors and Miscellaneous: $200–$300
These little extras are optional, so allocate what you can within your budget. While wedding favors can be a lovely gesture, they’re often overlooked or left behind by guests, making them feel like an unnecessary expense for many couples. Instead of spending money on small items that might not be appreciated, you could use those funds to enhance other parts of your wedding, like upgrading your decor or providing additional food or drink options. Guests will likely cherish the memories of your big day far more than a token favor, and focusing on creating an unforgettable experience can be the best gift of all! Instead use these funds for some of the unexpected costs that will inevitably come up during wedding planning. Setting aside a rainy day chunk of wedding cash is never going to be a bad idea because there are always hidden/forgotten costs that will come up at the last minute. Having these funds set aside ahead of time will ease your stress levels and your bank account will thank you.
Pro Tip : Hiring A Day Of Coordinator
The content above was made under the assumption that you are going to be primarily planning your wedding yourself, because we all know how outrageously expensive some wedding planners can be. However, there is a little pro tip that some of you may or may not know about when hammering down all the final details and making your big day run seamlessly. Three words for you… DAY. OF. COORDINATOR. Yes, these angels come at an additional cost to what the budget above has outlined, but if you want your special day to go off without a hitch, it might be best to fit this additional cost into your budget somehow. Cutting back on the guest list, using a reception location that allows you to bring your own alcohol (this one is huge), or even switching from a plated dinner or buffet to a food truck. Imagine this: it’s your wedding day, and instead of running around asking where the caterer is or who has the rings, you’re sipping champagne and soaking in every magical moment. That’s the beauty of hiring a day-of coordinator. They’re your behind-the-scenes superhero, taking care of timelines, vendors, and last-minute hiccups. It’s worth every penny to hand off the chaos and focus on saying “I do” without a care in the world. Trust me, the peace of mind is priceless, and your future self will thank you!
In 2025, the average cost of a day-of wedding coordinator in the United States ranges from $700 to $2,200, depending on factors like location, guest count, and the level of service provided. These professionals are a great option for couples who have planned the bulk of their wedding, but want someone qualified to ensure everything runs smoothly on their big day, without having to rely on a relative or friend to handle such an important set of tasks.
Job Description and Services Offered
A day-of wedding coordinator focuses on executing your wedding plans seamlessly. Here’s an in-depth look at their responsibilities:
- Pre-Wedding Tasks:
- Meet with the couple 4–6 weeks before the wedding to review plans and contracts. (Some day of coordinators will meet 1 year, 9 months, 6 months, 3 months, and multiple times closer to the day to ensure all your needs are being met.)
- Create a detailed timeline for the day, including vendor schedules and key moments.
- Confirm arrangements with all vendors and ensure they understand the timeline.
- Conduct a final walkthrough of the venue to ensure everything is in place.
- Coordinate and attend the wedding rehearsal to guide the processional and recessional.
- Wedding Day Tasks:
- Oversee vendor arrivals and ensure they set up according to the plan.
- Manage the timeline, ensuring events like the ceremony, cocktail hour, and reception flow smoothly.
- Assist with setup and placement of decor, signage, and personal items.
- Handle any last-minute issues or emergencies, such as weather changes or vendor delays.
- Coordinate the ceremony, including cueing the officiant, musicians, and bridal party.
- Manage the reception, including the couple’s grand entrance, speeches, and first dance.
- Post-Wedding Tasks:
- Oversee the breakdown and cleanup of the venue.
- Ensure all personal items and decor are packed and returned to the couple or designated person.
- Handle final vendor payments or gratuities if needed.
Budget Recap
|
Category |
Budget Allocation |
|
Venue and Catering |
$8,000–$10,000 |
|
Photography and Videography |
$2,000–$3,000 |
|
Wedding Attire |
$1,500–$2,500 |
|
Flowers and Decorations |
$1,000–$1,500 |
|
Entertainment |
$500–$1,000 |
|
Invitations and Stationery |
$300–$600 |
|
Cake and Desserts |
$300–$500 |
|
Hair and Makeup |
$200–$400 |
|
Transportation |
$200–$400 |
|
Favors and Miscellaneous |
$200–$300 |
|
*Bonus : Day Of Coordinator* |
$700-$2,200 |
Final Thoughts
Planning a wedding on a $15,000–$20,000 budget requires strategic thinking, creativity, and a willingness to roll up your sleeves. By prioritizing your personal high-impact areas and using DIY and cost-saving strategies wherever possible, you can achieve the wedding of your dreams without overspending.
Remember, it’s not about how much you spend—it’s about the love and memories you create on your special day. With careful planning, your wedding will be a blissful reflection of your unique style and story as a couple.
